Operations Assistant
Atlanta, GA
Part Time
Operations
Mid Level
Operations Assistant
Part-Time | 25 Hours/Week | In-Office Only (Atlanta)
Monday–Friday, flexible between 9AM–4PM
At DTSpade, we’re a specialized commercial real estate firm that helps clients make confident, strategic decisions about the spaces where they work, serve, and grow. From the people who heal us to those who educate, govern, and invest in our communities, our clients span a range of industries that make cities thrive.
We’re looking for an Operations Assistant who’s sharp, organized, and energizing to work with. This is a part-time, in-office role that plays a key part in how our firm runs. You’ll support leadership, assist agents, interact with clients, and help keep day-to-day operations moving smoothly.
Because this role involves managing physical documents, greeting guests, and being the first point of contact at reception, a remote or hybrid option is not available. We know flexibility matters, but in this case, being on-site is essential—and you’ll be part of a collaborative, upbeat team that makes the office a great place to be.
If you love being the steady hand behind the scenes, enjoy creating order from chaos, and want to be part of a purpose-driven team, keep reading.
What You’ll Do
Be the Operational Glue
Keep Documents & Systems Flowing
Make Meetings & Events Happen
Support Agents & Clients Directly
A Day in the Life
Morning
Review emails, update calendars, and check for urgent to-dos
Answer incoming call from a potential client, enter them into Pipedrive, and connect them with an agent
Update documents in Egnyte and send tour package for agent review
Afternoon
Prep PowerPoint slides for the Partners' weekly meeting
Assist with RSVPs for a team outing and print mailers for client follow-ups
Final inbox scan, tomorrow’s priorities set, and desk cleared
90-Day Success Plan
First 30 Days
Learn our systems: DocuSign, Egnyte, Pipedrive, Microsoft Office, Zoom, Adobe
Meet the team and shadow leadership to understand how we work
Take ownership of document prep and front desk responsibilities
By Day 60
Confidently manage scheduling, phone routing, and CRM lead entry
Lead weekly Partner meeting logistics (Zoom, deck, guest scheduling)
Independently assist agents with packages, templates, and printing
By Day 90
Proactively anticipate operational needs (before anyone asks)
Support events, reporting, and client materials with minimal direction
Be the go-to person for “how do I get this done?” around the office
What You Bring
You don’t need to check every single box—but to be successful in this role, you should bring a strong foundation in admin support and a mindset that’s organized, proactive, and people-focused.
Must-Haves
Bonus Experience (Nice to Have)
Logistics
Part-time: 25 hours/week
In-office only: At our Atlanta headquarters (1950 N Park Place SE, Bldg 500, Atlanta, GA 30339); No remote/hybrid work
Schedule: Monday to Friday between 9AM–4PM (flexible within that window)
While traditional benefits (like healthcare) aren't included for this part-time role, here’s what you do get:
Why DTSpade?
We’re a team that believes in excellence, integrity, and people who take pride in their work. You’ll be joining a firm where your role truly matters—not just to leadership, but to agents and clients alike. We’re growing fast, and we want someone who’s excited to grow with us.
Ready to Apply?
Send your resume and a quick note introducing yourself to [email protected] with subject line: Operations Assistant Application. We can’t wait to meet you!
Part-Time | 25 Hours/Week | In-Office Only (Atlanta)
Monday–Friday, flexible between 9AM–4PM
At DTSpade, we’re a specialized commercial real estate firm that helps clients make confident, strategic decisions about the spaces where they work, serve, and grow. From the people who heal us to those who educate, govern, and invest in our communities, our clients span a range of industries that make cities thrive.
We’re looking for an Operations Assistant who’s sharp, organized, and energizing to work with. This is a part-time, in-office role that plays a key part in how our firm runs. You’ll support leadership, assist agents, interact with clients, and help keep day-to-day operations moving smoothly.
Because this role involves managing physical documents, greeting guests, and being the first point of contact at reception, a remote or hybrid option is not available. We know flexibility matters, but in this case, being on-site is essential—and you’ll be part of a collaborative, upbeat team that makes the office a great place to be.
If you love being the steady hand behind the scenes, enjoy creating order from chaos, and want to be part of a purpose-driven team, keep reading.
What You’ll Do
Be the Operational Glue
- Support internal operations across leadership, brokerage agents, and client service
- Triage emails, manage calendars, and book travel—mainly for our leadership team
- Answer phones professionally, route calls, and capture new leads in our CRM
Keep Documents & Systems Flowing
- Own document management, using DocuSign and Egnyte
- Maintain files, templates, tour packages, and PowerPoint decks
- Assist with mail merges, envelope printing, and assembling agent materials
Make Meetings & Events Happen
- Schedule Zooms for partner meetings and external guests
- Update and format PowerPoint slides with weekly announcements and visuals
- Assist with event logistics: ticketing, RSVPs, supplies, and light communication
Support Agents & Clients Directly
- Help agents stay organized with document prep and CRM support
- Greet clients warmly and represent DTSpade’s professional, upbeat vibe
- Coordinate behind-the-scenes tasks that make everyone’s job easier
A Day in the Life
Morning
Review emails, update calendars, and check for urgent to-dos
Answer incoming call from a potential client, enter them into Pipedrive, and connect them with an agent
Update documents in Egnyte and send tour package for agent review
Afternoon
Prep PowerPoint slides for the Partners' weekly meeting
Assist with RSVPs for a team outing and print mailers for client follow-ups
Final inbox scan, tomorrow’s priorities set, and desk cleared
90-Day Success Plan
First 30 Days
Learn our systems: DocuSign, Egnyte, Pipedrive, Microsoft Office, Zoom, Adobe
Meet the team and shadow leadership to understand how we work
Take ownership of document prep and front desk responsibilities
By Day 60
Confidently manage scheduling, phone routing, and CRM lead entry
Lead weekly Partner meeting logistics (Zoom, deck, guest scheduling)
Independently assist agents with packages, templates, and printing
By Day 90
Proactively anticipate operational needs (before anyone asks)
Support events, reporting, and client materials with minimal direction
Be the go-to person for “how do I get this done?” around the office
What You Bring
You don’t need to check every single box—but to be successful in this role, you should bring a strong foundation in admin support and a mindset that’s organized, proactive, and people-focused.
Must-Haves
- 2+ years in an administrative, coordinator, or client-facing role
- Highly organized and able to juggle multiple tasks without dropping details
- Proactive and resourceful—you anticipate needs and take initiative
- Clear and professional communicator (especially by phone and email)
- Comfortable with tech tools like Microsoft Office (Outlook, Excel, PowerPoint), Zoom, and Adobe Acrobat
Bonus Experience (Nice to Have)
- Familiarity with CRM tools like Pipedrive, Salesforce, or HubSpot
- Exposure to or interest in commercial real estate, leasing, or property management
- Basic graphic design or marketing skills (e.g., Canva, Mailchimp, social media)
- Client-facing confidence—comfortable speaking with vendors, clients, or guests
- Experience planning or supporting internal team events or culture-building activities
- A knack for improving processes or creating helpful systems
- Familiarity with DocuSign or digital file management systems like Egnyte
Logistics
Part-time: 25 hours/week
In-office only: At our Atlanta headquarters (1950 N Park Place SE, Bldg 500, Atlanta, GA 30339); No remote/hybrid work
Schedule: Monday to Friday between 9AM–4PM (flexible within that window)
While traditional benefits (like healthcare) aren't included for this part-time role, here’s what you do get:
- A warm, collaborative team that genuinely supports each other
- Beautiful office environment minutes from The Battery
- Exposure to fast-paced commercial real estate (no two days the same)
- Room to grow—we love to promote from within
- Creative, mission-driven culture with strong values and clear purpose
- Direct access to leadership and mentorship from experienced professionals
- Team lunches, outings, and spontaneous celebrations
Why DTSpade?
We’re a team that believes in excellence, integrity, and people who take pride in their work. You’ll be joining a firm where your role truly matters—not just to leadership, but to agents and clients alike. We’re growing fast, and we want someone who’s excited to grow with us.
Ready to Apply?
Send your resume and a quick note introducing yourself to [email protected] with subject line: Operations Assistant Application. We can’t wait to meet you!
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